Working Hours: 09:30 – 18:00 (for a part time role we would be looking for every day work, a minimum of 5 hours a day).
Overview:
An exciting opportunity has arisen within a fast-paced property-focused business due to an internal move. We are seeking a highly organized, motivated, and accountable Property Bookkeeper & Client Accounts Specialist to manage the company’s client accounting from the ground up. The role involves regular communication with the CFO, property management, and maintenance teams. You'll be responsible for ensuring daily financial visibility and accuracy within the business. This role requires full ownership of the client accounting function and involves liaising with landlords and providing strong support across the team.
Key Responsibilities:
- Daily Import Receipts & Bank Reconciliation:
- Pull bank feed for current and previous day and upload data into Alto ERP.
- Allocate rent based on references.
- Investigate unclear amounts and maintain a daily spreadsheet of unresolved items.
- Reconcile balances between Alto and the bank (income and expenses); ensure amounts tally.
- Allocate held monies (including prepayments).
- Arrears Management: Run daily arrears report and send it to the arrears manager; follow up for updates.
- Payments Management: Run supplier BACS payments and add details to the spreadsheet, ensuring accuracy and approval before submission. Send payments. Ensure smooth execution of landlord statements during the 1st–10th of each month.
Landlord Payments: Preview landlord statements; ensure all information is accurate. Investigate and resolve any unusual discrepancies. Finalize and include on the BACS spreadsheet for payment processing.
General Financial Duties:
- Keep arrears up to date.
- Maintain accuracy of held monies.
- Ensure regular bank and Alto reconciliations.
Reporting to Senior Management:
- Provide regular updates on rent and rent increases.
- Deliver arrears and vacant property updates.
- Report on management fees.
- Summarize landlord activity (rent, expenses, net rent).
- Highlight any issues to management.
- Produce property P&L reports as needed.
Key Attributes:
- Ability to take full ownership of the client accounting function.
- Confidence in managing daily finance tasks and addressing queries from team members and senior management.
- Strong accountability, problem-solving skills, and the willingness to ask questions and be transparent about what can and cannot be done.
- Proactive, highly organized, and detail-oriented
- 1-2 years experience
For more information about the role, or to receive a personal recommendation, please contact our recruitment team. Melissa – melissa@theworkavenue.org.uk or Yael – yb@theworkavenue.org.uk
Code: J-02
