Programming & Events Co-ordinator – Synagogue

Hours: Part-time, 24 hours per week (36-hour FTE)

We are a vibrant, welcoming and inclusive community, bringing people together through religious, educational, cultural and social activities. We are seeking an organised, proactive and people-focused Programming & Events Co-ordinator to join our professional team. This is an exciting opportunity to help deliver one of the most varied and engaging community programmes in the Jewish community while creating exceptional experiences for members and visitors.

The Role

The Programming & Events Co-ordinator plays an important role in delivering diverse programme of events, learning opportunities and community activities. Working closely with the Programming Manager, you will support the planning, administration and delivery of programmes across the organisation. You will take ownership of a portfolio of recurring events and activities whilst helping ensure that larger programmes and community events are delivered to a high standard. This role would suit someone who enjoys balancing administration and event delivery, building relationships with members and volunteers, and creating welcoming and engaging experiences for participants.

Key Responsibilities

Programme & Event Co-ordination

• Support the Programming Manager in planning, co-ordinating and delivering programmes, events and community activities.

• Take lead responsibility for a portfolio of recurring programmes and events, ensuring they are well organised, promoted and delivered to a high standard.

• Co-ordinate event logistics, including room bookings, catering requirements, equipment and event resources.

• Manage event schedules, calendars and allocations of space across designated activities.

• Support the delivery of major community events, learning programmes, festivals and celebrations throughout the year.

• Liaise with colleagues across the organisation to ensure effective event delivery.

• Co-ordinate volunteers involved in programmes and events, ensuring they have the information and resources required.

• Attend and support selected evening and weekend events when required.

Regular Programmes & Venue Hire Activities

• Take day-to-day responsibility for designated recurring programmes and community activities.

• Act as the primary point of contact for participants, facilitators and partner organisations associated with those programmes.

• Manage registrations, attendance records and participant communications.

• Support the administration and co-ordination of designated regular venue hire activities and bookings.

• Respond promptly and professionally to venue hire enquiries and booking requests.

• Liaise with clients, facilitators, suppliers and internal stakeholders to ensure smooth delivery of activities and events.

• Assist with budgeting, invoicing, record keeping and reporting where required.

Administration & Communications

• Maintain accurate programme records, calendars, booking information and event documentation.

• Create and maintain booking forms, registration processes and event administration systems.

• Prepare event materials, participant information and attendance lists.

• Work with colleagues to support the promotion of events and activities through newsletters, the website, social media and other communication channels.

• Monitor registrations and provide timely updates to relevant stakeholders.

• Respond to enquiries from members, guests and external organisations in a professional and welcoming manner.

Programme Development & Improvement

• Gather feedback from participants, volunteers and facilitators to support programme development.

• Contribute ideas for enhancing programmes, events and participant experiences.

• Support the Programming Manager in reviewing and improving systems, processes and operational efficiency.

• Assist with the evaluation and reporting of programme outcomes where appropriate.

Person Specification

Essential

• Excellent organisational and administrative skills.

• Strong attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple projects and competing priorities.

• Strong IT skills, including Microsoft 365 applications.

• Experience of organising events, activities, programmes or projects.

• Ability to work independently and as part of a team.

• Excellent interpersonal skills and a customer-focused approach.

• A proactive, flexible and solutions-focused attitude.

Desirable

• Experience working within a community, charity, educational, faith-based or membership organisation.

• Experience co-ordinating community, cultural, educational or member-focused events.

• Experience using CRM systems and online booking platforms.

• Experience working with volunteers.

• Knowledge of the Jewish community and calendar.

What We Offer

• The opportunity to play a key role at the heart of a thriving community organisation.

• A supportive and collaborative working environment.

• Opportunities for professional development and training.

• Four weeks' annual leave, increasing with service.

• Public and Bank Holidays, plus Jewish festivals that fall on weekdays.

• Early Friday finishes throughout the year.

For more information and to be personally recommended for the role, please contact our recruitment team: Yael [email protected] or Melissa – [email protected]

Code: J-02