Hours: Monday – Thursday 08.00 – 18.00 Friday 08.00 – 14.00
MAIN PURPOSE OF THE POST
We are looking for a responsible Personal Assistant to a specialist dentist to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication and will also work as part of the dental team
RESPONSIBILITIES
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take minutes and write up reports for meetings
• Devise and maintain office filing system for all relevant paperwork
• Administration for Charity
• Assist with property portfolio
• Undertake reception duties as and when required
• Administration with the Dental Wellness Trust – helping to organise conferences and courses.
• Dental practice and helping with day to day planning
• Charity helping with the introduction of the dental van , grant applications and organising conference
• Property letters as needed
• Projects we undertake in all aspects
• Book project editing and getting the book published
• Lecturing and travel schedule
• Some reception duties when necessary
REQUIREMENTS AND SKILLS
• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Be able to work with their own initiative and be proactive in making decisions
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Event Management
For more information and to be personally recommended for the role, please contact melissa@theworkavenue.org.uk
Code: J-02
