Hours: Approximately 20 hours per week
Salary: £15–£20 per hour, depending on experience. (£17.50 x 20 hours x 52 weeks = £18,200)
About the Role
We are seeking a reliable and enthusiastic Finance & Administration Officer, to support the Charity in its day-to-day financial administration. Based in our Head Office, this is a varied and rewarding role that is ideal for someone who enjoys working with numbers, is highly organised, and takes pride in supporting a charitable organisation's mission.
The successful candidate will be responsible for maintaining accurate financial records, processing payments, sending receipts/thank you messages, recording donations, and assisting with financial reporting. There is also potential for the role to develop to include producing charity statistics and involvement in budgeting.
Key Responsibilities
Finance and Accounting
• Manage the day-to-day accounting function of the charity.
• Process and pay invoices from suppliers, creditors, and service providers in a timely manner.
• Maintain the Income and Expenditure (I&E) ledger and ensure records are accurate and up to date.
• Reconcile financial records with bank statements.
• Review and reconcile credit card statements against supporting receipts and documentation.
• Process Staff and Trustee Expenses claims.
• Maintain organised financial records and supporting documentation.
Donations Administration
• Record donations accurately on the charity's CRM database from a variety of sources.
• Issue acknowledgements and thank-you communications to donors promptly and professionally.
• Ensure donor information is handled confidentially and in accordance with data protection requirements.
Reporting and Development
• Assist with the preparation of financial information and reports as required.
• Potential to support the compilation of charity statistics and performance data.
• Potential involvement in annual budgeting and financial planning processes.
Person Specification
Essential Skills and Experience
• Previous experience in a finance, bookkeeping, accounts, or administrative role.
• Good understanding of basic accounting principles.
• Excellent IT skills, including Microsoft Office applications (particularly Excel).
• Competent using CRM systems with the ability to learn and work with our database.
• Ability to work independently with strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Excellent communication skills, both written and verbal.
Personal Qualities
• Positive, flexible, and proactive attitude.
• Willingness to learn new software systems and processes.
• Versatile and adaptable approach to work.
• Trustworthy and able to handle confidential information appropriately.
• Supportive of the values and objectives of a charitable organisation.
Desirable
• Experience working within a charity or not-for-profit organisation.
• Experience using accounting software and/or case management systems.
• Experience preparing reports, statistics, or budget information.
What We Offer
• Flexible part-time working hours.
• A supportive and friendly working environment.
• Opportunity to contribute to meaningful charitable work.
• Scope for the role to develop and expand over time.
For more information about the role and to receive the full recruitment pack, please contact our recruitment team. Melissa – melissa@theworkavenue.org.uk or Yael – yb@theworkavenue.org.uk
Code: J-02+
