The Ronson Family Foundation are looking for a strong foundation administrator, candidates must have previous experience.
PRINCIPAL RESPONSIBILITIES:
1. General Administration
• Provide a high level of confidential and professional secretarial and administrative support to the Director of the Foundation.
o Help prepare papers for financial reporting.
o Liaise with the foundation bookkeeper.
o Screening phone calls enquiries and requests and handling them when appropriate.
o Preparation for meetings and engagements and minute-taking when necessary
o Drafting correspondence.
o Liaise with graphic designers and website administrators.
o Diary Management.
o Liaise with and assist Foundation trustees as required.
o Liaise with banks, accountants, and solicitors as required.
• Maintain Foundation CRM (Devise and maintain office systems, including data management and filing).
• Liaise with the Foundation team in Israel.
• Arrange trustee meetings including preparation of relevant papers.
• Arranging Trustee travel and managing a programme of on-site visits in the UK and overseas as required. Attend events/seminars and relevant charity conferences and network events as required.
• Carry out any other reasonable duties as requested by the Director of the Foundation.
• Help the Foundation Director and the Trustees deliver the Foundation’s vision and philanthropic strategy.
• Contribute to the Foundation’s ongoing efforts to review and improve the processes for selection, evaluation, funding and monitoring of the charities supported by the Foundation.
2. Charitable Grants Administration
• Review and filter applications
• Issue grant agreements
• Ensure periodic reporting by grantees
• Maintain regular contact with both grantees and beneficiaries
• CRM and database management
• Assist in the production and delivery of the annual impact report.
• Attend meetings and site visits as required.
• Administer periodic grant payments
• Maintain a good knowledge of best practices in the sector.
JOB INTERACTIONS:
Internally the job interacts with the Foundation Director, Chief Executive, Grants Manager, Trustees, Office Staff, and the Foundation’s Israel-based team. Externally the job interacts with grantees, solicitors, accountants, bankers, bookkeepers, Graphic Designers, Website Administrators, and additional vendors as required.
PREFERRED SKILLS, QUALITIES AND KNOWLEDGE BASE:
• Hard worker with strong work ethic.
• Self-starter yet strong committed team player.
• Efficient and organised multi-tasker.
• Punctual and focussed.
• Personable and easy-going.
• Discreet and trustworthy.
• Knowledge of the British Jewish community – preferrable.
• Good writing skills.
• Presentable and representative.
• Experience in the charitable sector – preferable
• Ability to manage timelines and assist in ensuring tasks are met on time.
• Very high level of computer proficiency including use of cloud-based networks and CRM’s.
For more information and to be personally recommended for the role, please contact melissa@theworkavenue.org.uk
Code: J-02+
