Festival Administrators (Temp) – Limmud

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Festival Administrators (Temp) – Limmud

Contract Type

Permanent

Hours

Full time

Location

Hendon (with option of some remote working)

Sector

Administration

Salary

£13.50/hour

Closing date

12pm, 30th May 2024

Purpose of the Job: Limmud Festival takes place during the Christmas period and, as with all our projects, is planned and run almost entirely by a legion of dedicated volunteers. These volunteers are supported by a small staff team, concentrating largely (but not exclusively) on administrative support needs. Due to the growing scale and complexity of Limmud Festival, we are looking to recruit a short-term event administrator to support volunteers and permanent professional staff in the run-up to and during the event. The Festival Administrator’s main role is working closely to meet the needs of our presenters, participants and volunteers. Limmud Festival 2024 will take place at the Hilton Birmingham Metropole and other nearby hotels from 20-25 December 2024. 

 

Will also be required to attend some out of hours/off-site/weekend meetings and be on-site for all of Limmud Festival 2024 (including preparation days known as “set up”). All extra hours are to be noted in an employee timesheet, to be paid accordingly. All relevant expenses will be covered by Limmud for off-site meetings and attendance at Limmud Festival.  

Key Responsibilities:

• Working with the staff and volunteer teams to support delivery of Limmud Festival (including regular communication with volunteer teams).  

• Administrating process for applications, discounts, bursaries and cancellations. 

• Assisting with email and phone queries from volunteers, partners and participants.  

• Leading the travel logistics for our international invited presenters. 

• Taking care of participants’ needs and supporting them to book their place and their transport for Festival.  

• Providing data reports and updates to event team.  

• Making sure that all volunteers working with children are DBS checked and that we have received parental consent forms for all children attending.  

• Acting as the point of contact for delegates from partner organisations attending Limmud Festival, assisting with bookings and invoices. 

• Handling post-Festival follow-up tasks, including lost property, room deposit refunds, invoicing and writing up handover notes. 

• Supporting other Limmud projects being held by the organisation in addition to Festival.  

• Assisting with other requirements as requested by the line manager.  

Person Specification:

The successful candidate will display the following attributes.  

• Be highly organised, committed to detail and take pride in their work.  

• Have excellent interpersonal skills (verbal and written), especially on the telephone.  

• Have proven experience successfully working under pressure, with multiple demands; and be able to prioritise tasks successfully.  

• Be able to work both independently and under direction; on their own and as part of a team.  

• Possess a good working knowledge of MS Word, Outlook and Excel.  

• Have a good understanding of social media platforms including (but not limited) to Facebook, X and Instagram.  

• Have some experience or be willing to learn how to use databases and CRM systems.  

• Understand and reflect Limmud’s values and principles in your interactions and approach to the work.  

Previous experience with a Jewish communal organisation, planning and supporting events, and previous participation in Limmud events is very useful but not essential. 

For more information and to be personally recommended for any of these roles, please contact melissa@theworkavenue.org.uk

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