Executive Assistant – Holocaust Memorial Trust

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Executive Assistant – Holocaust Memorial Trust

Contract Type



Part time


Central London




£18,440 (£30,732 FTE)

Closing date

24 June 2024 at 9:30am

Hours: 21 hours per week, Office hours are 9am – 5pm Monday to Friday (with some flexibility including working from home) Occasional hours outside of these will be necessary for which TOIL will be granted.

About: At Holocaust Memorial Day Trust, we are building a diverse and inclusive team to support our core goal of “learning from genocide to build a better future”. We engage with communities of all faiths and backgrounds to educate on and commemorate the Holocaust and more recent genocides. 

Job purpose and role: To provide administrative and secretarial support to the Chief Executive (CEO), Deputy CEO and the Trustees of the organisation.

Main Responsibilities

Support CEO and Deputy CEO

• Provide all necessary administrative and secretarial support for the CEO, including diary and meetings management, and Deputy CEO as required

• Coordinate travel arrangements and prepare itinerary (national and international)

• Manage correspondence, reports, documents and undertake desk research as required

Governance support 

• Arrange and manage Trustee and Committee meetings and away days including venue booking, preparation of agenda and papers, and minute taking.

• Ensure all relevant trustee documents are signed and stored appropriately

• Act as first point of contact for trustees

• Coordinate trustee recruitment interviews and induction as required

• Support the Senior Operations and Finance Manager in maintenance of statutory systems relevant to a registered charity, e.g. register of Trustee


• Support UK Ceremony as necessary

• Support the Chief Executive’s involvement with the International Holocaust

Remembrance Alliance (IHRA) as required

• Work as part of the HMDT team to realise the charitable aims and Holocaust

Memorial Day Trust organisational strategic plan

• To undertake any other duties which may reasonably be requested

Personal Specification:

1. Experience of supporting and working with senior stakeholders

2. Computer literate (MS Outlook, Word, PowerPoint and databases)

3. Ability to multi-task and prioritise effectively

4. Strong attention to detail

5. Strong verbal and written communication skills

6. Ability to work independently and as part of a team

7. An interest in and commitment to the values of HMDT

8. Understanding of and commitment to diversity and inclusion

This job description is intended as a guide to the main responsibilities of the role, not as an exhaustive list of duties and tasks. The post holder may be required to undertake other duties appropriate to the grade that are not listed above. HMDT examines and updates job descriptions periodically to ensure they relate to the role being performed. All staff are required to support key activities such as attending HMD events therefore using annual leave in peak periods may be restricted.

For more information and to be personally recommended for this role, please contact melissa@theworkavenue.org.uk

Code: J-02+

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