Building and Facilities Coordinator – JW3

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Building and Facilities Coordinator – JW3

Contract Type



Part time






£32,000 FTE

Closing date

19th June 2024

This is a brand new vacancy in our Building & Facilities team!

Hours: Part time, 18.75 hours per week (0.5 FTE) with flexibility around days worked (including some evenings and weekend work)

As the Coordinator, you will be responsible for day-to-day matters relating to the management of the building and facilities, acting as the first point of contact for any queries or issues. You will also be supporting the Head of Building & Facilities and deputising for them in their absence.

The full list of duties is detailed in the job description; however, some core areas are outlined below: 

  • Take responsibility for regular building-focused checks
  • Monitor and respond to Radio requests from Visitor Services, Programming and Venue Hire for Building and Facilities related tasks.
  • Undertake regular stock check and feasibility checks on all resources used on site – i.e. laptops, screens, whiteboards, consumables etc.
  • Deputise for the Head of Building & Facilities in their absence, specifically with regards to operational matters
  • Assist the Head of Building and Facilities with longer term objectives, such as the aim to reduce energy and carbon emissions, by identifying any patterns or practices that could be improved. 
  • Demonstrable experience of working in a front-facing environment, with excellent written and verbal communication skills
  • Ability to navigate competing priorities and manage time sensitive or high-pressure situations in a calm, professional manner
  • A professional, confident, and friendly manner with the public
  • Strong IT proficiency, including use of Microsoft Office applications and a willingness to learn efficient use of any other systems/databases
  • Able to interact confidently and build relationships with a wide range of stakeholders at all levels
  • Strong organisational skills, efficient management of time and responsibilities against competing demands
  • Willing and able to work flexibly to meet the needs of the team and organisation
  • Able to work collaboratively and effectively with others and fostering strong team dynamics
  • Proactive and solution-focused, with an ability to take initiative


• Experience of Artifax (or other venue management system)

• Experience of working in a similar venue – arts, live performance, theatre, and/or cinema 

For more information and to be personally recommended for this role please contact

Code: J-04

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