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Office Manager (Family Office) - Central London

  • Location: Central London (Marylebone)
  • Sector: Administration
  • Salary: c. £35,000 negotiable depending on experience

As the office manager you will be responsible for a wide variety of tasks including office administration, front of house, basic financial administration and providing general PA support to the Directors.

 

Main responsibilities 

• Managing the office, including reception and guest greeting

• Organising meetings, managing calendars and scheduling, maintaining reminders, managing and filing emails, and maintaining various registers

• Taking ownership of all filing and record-keeping which should be efficient, intuitive, logical, secure, and user friendly

• Organising events and travel, booking accommodation where needed

• Ordering office supplies and managing all office services, security, insurances and health and safety.

• Financial administration- bank and credit card reconciliation of expenses, reconciling transactions including fees and charges, online payments and processing invoices 

• Liaising with other key staff (particularly the Investment and Property team) and supporting them by implementing and maintaining procedures/office administrative systems, carrying out research and coordinating projects as required.

• Responsible for dealing with IT and HR matters, liaising with 3rd party suppliers as required.


The role will also include some personal PA support to the Directors including:

• Management and insurance of an art inventory

• Making all insurance claims, specially health insurance claims and follow up on reimbursements. 

• Negotiating contracts such as insurance, travel agencies, leasing and contractors.

• Being responsible for all family passports, visas and residency status for all the family. 

• Miscellaneous ad hoc family related projects as required


This role would suit a candidate from an operations, EA/PA or even an event management background who is fluent in the use of technology and able to take responsibility for the smooth running of the office. You will have a strong work ethic, a very high attention to detail, be proactive and well organised, a strong communicator, emotionally intelligent, and able to perform under pressure.


For more information and to be personally recommended for this role please contact yael@theworkavenue.org.uk