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Office Administrator (maternity cover)

  • Location: Belmont
  • Sector: Administration
  • Salary: £650 per month (£12.50 ph)

Communal organisation seeking part time Administrator (maternity cover). The role is to begin immediately for 3 months with the potential to extend until Feb 2021 for the right candidate.


Hours: 12 hours per week (Mon-Thurs 3 hours per day)


Job  Responsibilities  

The job requires an individual to provide logistical and administrative support in the office and projects of the Charity. The jobholder will be required to perform a variety of tasks, including but not limited to the following:


Centre  &  Office  Administration  

● Management  of rooms  

● Coordinating  with  the  office  e.g.  cleaning  staff  rota  

● Managing  the  Day-to-Day  Banking  and  record-keeping  to  pass  onto  the  Bookkeeper.  

● Manage  effective  efficient  storage  of  all  equipment  

● Ordering  all  programme  &  office  refreshments  -  tea,  coffee,  milk,  cups  etc  

● Ordering  all  office  supplies  -  stationery  etc.  

● Making  necessary  travel  bookings  -  hotels,  taxis,  etc.  

● Creating  and  producing  occasional  office  social  events  

● Ordering  and  liaising  with  printers  for  print  work.  

● Dealing  with  day-to-day  banking  and  paperwork  

● General  office  admin  -  sourcing  addresses  and  emails,  collecting  and  sending  post  etc. 


Projects

● General  assistance  and  support  -  speaking  to  suppliers,  helping  create  trips  and  visits.  

● Helping  with  speaker  visits,  their  travel  and  related  arrangements.  

● Secretarial  work  for  staff  eg  photocopying,  scanning,  designing  posters  

● Performing  research  and  general  admin  in  support  of  the  programme  

● Assisting  with  tickets,  brochure  and  similar  sales  

● contacting  speakers,  obtaining  bios  and  photographs  etc.  

● Working  with  the  team  to  ensure  all  logistics  are  delivered  efficiently. 


Skills,  Experience  and  Qualifications  Required  

1. Experience  of  working  in  Administration  or  related  field.  

2. Take  Responsibility:  Be  capable  to  work  independently  with  initiative  

3. Possessing  a  high  level  general  office  skills  and  note  taking.  

4. Be  capable  of  good  organisation  and  teamwork.  

5. Ability  to  produce  accurate  work  to  tight  deadlines  under  pressure  

6. Ability  to  multitask  in  various  areas  simultaneously.  

7.Ability  to  communicate  clearly  in  writing  and  orally  to  individuals  and  at  small  meetings.  

8.Positive  Persona,  Responsible,  Proactive,  Happy  to  get  involved  in  the  detail. 


For more information and to apply please contact Yael Solomons- yael@theworkavenue.org.uk