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Secretary/Administrator- Better Properties

  • Location: Stamford Hill, London
  • Sector: Secretarial
  • Salary: Depending on experience
We are a major property group based in Stamford Hill with an extensive portfolio of commercial and residential properties throughout the UK. This is an exciting opportunity for a highly motivated and organised individual with a pleasant personality and good teamwork skills. The role includes advanced secretarial skills, liaising with solicitors and tenants, with varied administrative duties.

Key Responsibilities
•    Liaising with solicitors in respect of Notices and advising Database of any changes based on these Notices
•    Arranging for LPE1 Forms to be paid for by solicitors and then completed by the relevant manager
•    Service Charge admin support: assisting the Service Charge manager with the Quarterly incoming statements from various managing agents, keeping a clear log of incoming statements, ensuring statements have the correct backup invoices for the various expenditure.
•    Admin support: including taking card payments, carrying out credit checks, overseeing and actioning as applicable the generic Admin email inbox.
•    General office management: including printing and ordering various office essentials, laminating, scanning
•    Telephones – taking calls very responsibly from tenants ensuring matters are dealt with on a professional level.

Person Specification
The successful candidate will have:
•    Advanced secretarial skills including the ability to formulate letters and create merges for various property managers
•    An excellent command of the English language and be very articulate both verbally and in writing
•    Strong time management skills and organisational skills, with the ability to multi-task
•    The ability to use their own initiative with very strong attention to detail and fully focussed
•    Proficiency in I.T skills, including Outlook, Word and Excel
•    Good communication and interpersonal skills and the ability to work to deadlines

Full training will be provided.
Friendly working environment with half day Fridays