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Bookkeeper & Office Manager- JNetics

  • Location: Finchley, N12
  • Sector: Accounting
  • Salary: £28-£32k FTE; 2.5-3 days per week
Reporting to:    Executive Director (ED) , Hours: 0900-1700
Role:     Responsible for managing the charity’s bookkeeping and accounts; supporting the Executive Director with diary, administration and document management; and providing office management and other support to the team to ensure smooth day to day running of the charity.
Location:    Balfour House, 741 High Road, Finchley, N12 0BP

Jnetics is a vibrant and growing small charity based in North Finchley looking for an efficient and hardworking Bookkeeper with additional skills and interest in Office Management and ED admin support. The role is responsible for processing all the charity’s financial data and requires a highly organised person who has a strong attention to detail and can calmly manage a busy workload.

Main duties and responsibilities

Manage the charity’s bookkeeping and accounts: 
•    Ensuring all income and expenditure data from different channels is processed accurately for management and financial accounts
•    Regular entry of income and expenditure data into SAGE (weekly or 2x a month)
•    Liaising with the database manager to support the accurate entry of all donation details into our database, and to support the timely submission of gift aid claims. 
•    Checking and processing invoices 
•    Reconciling bank statements and accounts 
•    Managing employee expense process and reimbursements 
•    Liaising with the payroll agency to oversee payroll and pensions for staff 
•    Liaising with accountants re: pension scheme and other financial management issues  
•    Liaising with management and accountants to support the preparation of annual accounts and annual returns.  
•    Providing cash flow and other financial summaries periodically as required by the Exec. Director for trustees/treasurer/funders (e.g. month-end, quarterly, end of grant basis) 
•    Being familiar with Jnetics’ financial control policy and ensuring it is fully complied with.
•    Organising and maintaining filing of all financial paperwork

Office management and ED assistant:
•    Managing and updating employee data on our Breathe database e.g. re: holiday tracking, automated payroll options, sick leave etc.  
•    Being familiar with key staff policies and communicating to team as relevant and required
•    Managing ED diary and reviewing it with ED on a regular basis supporting time management
•    Liaise with staff and external contacts to arrange and diarise ED meetings and travel  
•    Assisting ED with document management (hard and soft copy) 
•    Helping manage and respond to ED emails where appropriate

Person Specification

Skills and Knowledge Required:
•    3+ years’ bookkeeping experience including knowledge of management accounts
•    Knowledge and experience using an accounting package (essential) and SAGE 50 (desirable)
•    Time-management and organisational skills – able to prioritise and handle a busy workload
•    Experience with a CRM databases (essential) and familiarity with ThankQ (desirable) 
•    Good operational knowledge of Microsoft Office 365 
•    Excellent written and verbal communication skills
•    Experience working in for a charity or non-for-profit organisation (desirable)
•    Familiarity with the Jewish community and charity sector (desirable)

Personal Qualities:
•    Highly organised (essential) – able to create and follow efficient processes 
•    Systematic and effective problem solver with a strong attention to detail 
•    A quick learner, self-starter with high initiative.
•    Calm, unflappable and resilient nature
•    Discrete
•    Enjoys working both with systems and people.
•    Able to work well in a team as well as independently