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Administrator - Beis Yaakov Primary School

  • Location:
  • Sector: Administration
  • Salary: £22,956 - £27,341
  • Employer: Beis Yaakov Primary School
Hours: Full Time from 8.15am to 4.30pm (early Fridays in winter)
Weeks: Term-time and INSET days + first and last weeks of staff summer holidays.
Responsible to: Office Manager

  • Assist in the updating of all children, parent and staff databases
  • Answering phone calls, when required
  • Liaising with parents and parents’ association
  • Monitoring pupil attendance and producing absence analysis reports
  • Handling all pupil absence requests from parents, liaising with them, advising the Headteacher about pupils’ absence records; keeping accurate records.
  • Assisting with whole-school mail outs.
  • Preparing of termly security rota duties
  • Assisting with administration process for parents’ evenings
  • Assisting with the administration process for admissions
  • Assisting with the recruitment process for staff
  • Co-ordinating and arranging outings, informing the CST, booking TfL online tickets and related tasks associated with educational visits
  • Assisting with First Aid duties (training in First Aid will be provided, if necessary).
  • Collating, proof-reading and helping in preparing end-of-year school reports
  • Assisting with the weekly newsletter
  • Helping to maintain and update school policies, as and when needed
  • Tracking staff regarding safeguarding and other training
  • Assisting with other general administrative duties as directed by the Office Manager
  • Filing/shredding 
Skills and Person Specification
In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:
  • Exceptional written and oral communication skills; 
  • Excellent word processing and IT skills, including knowledge of a range of software packages, especially excel. Ideally knowledge of databases e.g. Integris (training will be provided with this);
  • The ability to work under pressure and to tight deadlines;
  • Good organisational and time management skills; 
  • Excellent interpersonal skills;
  • The ability to work on your own initiative; 
  • Honesty and reliability; 
  • Attention to detail; 
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines; 
  • Discretion and an understanding of confidentiality issues; 
  • An ability to read and write Hebrew.
General and School Responsibilities
  • Adhere to the Safeguarding requirements as outlined in the document Guidance for safer working practice for adults who work with children and young people in educational settings as well as Keeping Children Safe in Education and comply with its requirements to safeguard and protect the welfare of children, and young people.
  • Contribute to and support the overall aims and ethos of the School.
  • Participate in training and other learning activities.
  • Participate in appraisals and development as required by the School’s policies and procedures.
  • Be aware that all School employees have a general duty in law to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omission.
  • Understand and be committed to the School’s Health and Safety Policy and the School’s safety priorities and be aware of their contribution to such priorities.
  • Be aware of and comply with the health and safety legislation and other School requirements that are relevant to their post.
  • Demonstrate commitment and enthusiasm to promote the principle of equality and diversity in employment and service delivery.
  • Undertake such additional duties or projects as the Headteacher or line manager may determine from time to time in order to support the smooth running of the school.
  • Be familiar with and promote the Equality and Diversity Policy.
  • Be familiar with the new GDPR legislations.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.