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Private Client, Legal Secretary - OGR Stock Denton

  • Location: NW London
  • Sector: Legal
  • Salary: c. £30,000-£35,000 depending on experience
  • Employer: OGR Stock Denton
OGR Stock Denton is looking to recruit an experienced Private Client Personal Assistant to provide full administrative assistance to the Head of Department. 
The ideal candidate will be well organised and highly motivated with good interpersonal and communication skills, fast and accurate typing speeds, strong IT skills and a positive and proactive approach.  The role has a considerable emphasis on the legal support and the related administrative work.   
The successful candidate will be committed to a long-term career in this area of law and will be looking to expand their expertise and to take advantage of the opportunities offered by the high-level work carried out by the Private Client team.

Duties and Responsibilities
  • To provide all aspects of on-going support to the Head of Department.
  • Preparation of documents, letters, memoranda, attendance notes, other legal documents and precedents.
  • Editing documents, along with some transcription from dictation
  • Undertaking Companies House searches, other KYC support activities (using Smartsearch)
  • Administrative duties will include data input to maintain accounting and other records for matters. Filing, photocopying faxing, binding, file opening and closing, account enquiries, maintaining databases.   Preparing relevant enclosures and general file management.  
  • Good skills in: Word/Excel/Powerpoint/Outlook/DropBox
  • Liaising with clients, prospective new clients, professional colleagues, other parties and external contacts by telephone, email and letter, for work related matters and for promotion of marketing and business development. Ensuring that a professional and efficient manner is adopted at all times.
  • Generally managing the day-to-day administration of client matters and the H of D
  • Follow and comply with agreed processes and procedures; to ensure that client confidentiality is not breached
  • Preparation of draft bills
  • Legal research
  • Sending e-mails on behalf of Fee Earners
  • Liasing with the accounts function when necessary
Please note that this job specification is not an exhaustive list of duties but merely an outline of the key components of the role. There may be additional responsibilities required as and when requested. The firm is looking for one with a ‘can do’ attitude and team player.
                                 
The Firm
OGR Stock Denton has a 50 year history.  We have lawyers with West End and City experience and with a cost-conscious attitude.  Speed is usually important to the client so we aim to act fast.  We are growing quickly because when our clients ask, we respond and deliver.  The firm has ambitious plans for growth and seeks highly motivated, capable and committed individuals to be part of the team.
The team consists of the Head of Department, a further Partner, Consultant, Senior Associate, two Associate Solicitors, and a Paralegal.