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Office Administrator- New Israel Fund

  • Location: East Finchley
  • Sector: Administration
  • Salary: £22,000-£24,000 depending on experience
Job Description:    
The Office Administrator will provide efficient and timely administrative support for the New Israel Fund’s fundraising and educational activities. They will also be responsible for the smooth running of our busy office and supporting the Board and Chief Executive.
The successful candidate will demonstrate experience of managing multiple priorities, have a good eye for detail and work well as part of a team.
This is a new full-time position reflecting the growth of the organisation. Part-time will be considered for more experienced candidates.

Main Tasks:

1) Fundraising Administration:
• Managing the fundraising team’s CRM system
• Supporting the Fundraising Executive in processing income
• Assisting in preparing and sending mailings to supporters
• Producing fundraising reports

2) Events Administration:
• Contributing to event organisations and logistics
• Assisting the programming team in updating event registrations on our CRM system
• Providing administrative support for our annual fundraising dinner and awards ceremony. This is a primary focus of the role for the period of a few months surrounding the event.

3) Office Management:
• Managing suppliers
• Handling basic enquiries
• Dealing with ad hoc IT issues with our providers

4) Board and Chief Executive Support:
• Helping to arrange and support board meeting and committee meetings
• Arranging occasional meetings for board members
• Providing diary and other administrative support to Chief Executive

Person Specification:    

The successful candidate will demonstrate:

• A good ability to plan, balance and cope with competing priorities
• Commitment to accuracy and attention to detail
• Excellent organisational and administrative skills
• Excellent communication and interpersonal skills
• Strong knowledge of Microsoft Word, Outlook and Excel

Desirable Experience:
• Experience of using a database; producing reports and updating records (ideally Raiser’s Edge)
• Affinity with mission and values of the New Israel Fund
• Experience of working in a small fundraising organisation or team
• Experience of working within the Jewish community
• Experience of handling donations (or similar financial transactions)
• Experience of helping to deliver successful events

Closing date: Sunday 27th January