Personal Assistant to the Managing Director – Dr Cost

Key Purpose:

To provide comprehensive personal support to the company director. The PA aims to increase organisation levels for the Director and increase workflow between the Director and the company as a whole. This role will also involve maintenance of office supplies, diary management and organising events.

Key Accountabilities:

· Handle and respond to all phone calls received to the Director’s phone

· Manage Director’s inbox, organising and ensuring emails are responded to in good time

· Schedule appointments/meetings and diary management

· Set up facilities in good time for planned meetings, ensuring Director has documents required.

· Maintain a high level of confidentiality.

· Taking minutes at meetings and from dictations

· Liaise with other members of staff on behalf of the Director, ensuring updates are given and received accordingly

· Take the initiative to identify and resolve problems as they arise to facilitate the smooth running and continuity of business.

· Maintain stock levels of office equipment liaising with each department to understand needs.

· Assist Executive Assistant, if required

· Arrange travel and events including forums, exhibitions and internal events

· Complete reports and other ad hoc administration tasks

· Any other ad hoc tasks as required

Skills & Competencies:

· Efficient and organised

· Logical thinker

· Keen attention to detail

Knowledge & Qualifications:

· Experience within a customer-facing role would be beneficial

· Computer literate with experience in Microsoft Office

Personal Attributes:

· Flexible in approach

· Well-spoken with a friendly positive phone manner with the ability to communicate professionally verbally and in a written form.

· Can do and positive mindset

· Self-starter with the ability to work as part of a team

For more information and to be personally recommended for the role, please contact melissa@theworkavenue.org.uk

Code: J-02