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Israel Tour & Birthright Coordinator- UJIA

  • Location: London, NW5
  • Sector: Community
  • Salary: £21,000- £23,000 depending on experience
For nearly 100 years UJIA has been building meaningful connections between the UK Jewish community and the people of Israel. Fundraising generates £11m annually and enables our work to flourish and our mission to be
realised. Generation after generation of UK Jewry have benefited from UJIA programmes that nurture lifelong connections to Israel, whilst in Israel itself, our educational and welfare initiatives impact tens of thousands of
lives each year; transforming communities, increasing social mobility and building cohesion.
Israel Tour is UJIA Israel Experience’s flagship programme and is a major communal success. It is an educational programme aimed at 16-year-olds who spend just over three weeks travelling the length and breadth of Israel
with one of 12 Youth Movements, who all operate under the UJIA Israel Experience umbrella. UJIA Israel Experience provides the logistical infrastructure and financial, educational and welfare support to allow Israel Tour
to operate smoothly and successfully every year.
Taglit Birthright Israel (Birthright) is a worldwide project established to enable young Jewish adults to visit Israel via a free 10-day organised, peer educational trip. In the UK, the programme is open to those between the ages
of 19 and 26. UJIA provides funding, Madrichim training and follow-up Programmes for Participants, as well as the logistical infrastructure, to support Birthright in the UK.

Israel Tour
  • To be the key liaison between UJIA Israel Experience and the Youth Movements/Organisations
  • To run forums and training for Movement Workers and Administrative staff relating to Israel Tour
  • To support the complex logistical process for Israel Tour; including flights, registration and insurance
  • To manage Israel Tour Launch with the Youth Movements/Organisations and within the community
  • To coordinate the Recruitment, Screening and Training process for Israel Tour Madrichim (Leaders), in conjunction with the Israel Engagement Educator
  • To support the administration and execution of Crisis Management for Israel Tour.
  • To work with the Social Welfare and Education Manager to support the Israel Tour Application process
  • To forge strong and positive working relationships with Tour Providers in Israel and to work closely with them throughout the year
  • To develop innovative marketing ideas and campaigns for Israel Tour in conjunction with the UJIA
Communications Department
  • To manage general Parent enquiries in relation to Israel Tour
  • To coordinate and deliver Parents Evening presentations in conjunction with Youth Movements/Organisations
Birthright
  • To manage the Madrichim (leaders) for Birthright Israel UK trips; including recruitment, Madrichim interviews, training, supporting Madrichim throughout the Birthright experience and managing payments
  • To write regular reports for stakeholders and lay leaders regarding registration and identifying key trends
  • To provide an input into the schedules of all the Birthright groups, helping to develop the programmes
  • To work closely with Israel Experience Ltd. to decide the offering of Birthright trips each summer
  • To develop and execute the Birthright Follow Up strategy for Madrichim and Participants, to keep them engaged in the British Jewish community following their return to the UK.
  • To develop and execute meaningful training for Birthright Madrichim
  • To collaborate with Birthright and Israel Experience Ltd. in the orientation process for Participants
  • To liaise with the UJIA Israel office to deliver meaningful UJIA project visits during Birthright trips
  • To maintain strong working relationships with all stakeholders including, but not limited to, Birthright, Israel Experience Ltd and all communal partners for the Programme
Person Specification
Essential
  • Strong administrative, organisational and logistical skills and an efficient working-style
  • Experience in a customer or client-facing role
  • Passionate, self-starting individual who demonstrates a positive attitude
  • Strong written and verbal communication skills with the ability to speak confidently in public
  • Comfortable working in a cross-communal environment with organisations with autonomous ideologies
  • Strong computer skills with experience using MS Office tools and a good understanding of social media
  • The ability to forge strong and positive relationships with multiple stakeholders across the community
  • An ability to maintain strict confidentiality
  • Knowledge of the UK Jewish community, UJIA and UJIA Israel Experience programmes, with a passion for the work that we do
Desirable
  • Experience as a Leader and/or Participant on a UJIA Israel Experience programme
  • A proven track record of relationship-building within the UK Jewish community
  • Ability to develop and execute social media recruitment campaigns
  • An understanding of health, safety, welfare & legal issues
  • Full UK driving licence
  • Hebrew language skills
  • Experience of managing budgets
Expectations
1. The employee will work within the context of the partner organisations’ ethos, policies and procedures
2. To be flexible with work assignments and hours of work - urgent tasks may require working beyond formal office hours and there will be the requirement to attend frequent weekend or evening meetings
3. In general, annual leave may not be taken between June and September inclusive (key Israel Tour period).
4. To ensure that appropriate confidentiality is adhered to.
5. To understand the responsibilities of working as part of a team
6. The employee serves a cross-communal user base, where UJIA’s aim is to support a common infrastructure, while respecting autonomous ideologies and beliefs of partner organisations
7. Staff development is encouraged, and opportunities are available in consultation with your line manager. The employee will be available and willing to undertake professional training and development as appropriate
8. The employee is considered to be representing the organisation at all times
9. To assist with the staffing of various fundraising and programming events throughout the year, in agreement with your line manager
10. Other general duties as reasonably expected of a UJIA employee, as directed by the line manager or other senior members of UJIA staff.
11. To engage positively with the Kadima 2020 process; an organisational restructure of UJIA’s work which will involve the employee participating in an age Cohort think-tank in addition to their responsibilities

Place of Work and Organisational Position
Your main place of work will be the UJIA London office located at 1 Torriano Mews, London, NW5 2RZ but the role will also require you to travel to various appointments around London and across the UK. You will be part of the UJIA Education Department. You will be line managed by the Head of UJIA Israel Experience.

Hours of Work
Regular office hours are 9.00am – 5.30pm Monday to Thursday and 9.00am- 1.30pm on Fridays. This role will also involve working frequent evenings and weekends (at specific times of the year) in addition to possible overseas travel to Israel. During Israel Tour and Birthright programmes, this role will involve being on-call outside of office hours.