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Administrator- JNetics

  • Location: London, N12
  • Sector: Administration
  • Salary: £19,000-£21,000
Purpose of the Role: Provide administrative support to the Executive Director and the GENEius Programme Manager to ensure smooth day to day running of the charity including fundraising and donor management support.

About Jnetics
Jnetics is the only charity dedicated to improving the management and prevention of Jewish genetic disorders (JGDs) in the UK. Jewish people, like all ethnic groups are at increased risk of developing certain genetic conditions. It is estimated that 1 in 5 is a carrier for a severe, life- limiting recessive disorder. Though healthy themselves, these carriers risk passing on the condition to their future children.
Jnetics collaborates with the NHS to deliver carrier screening for 9 of the most severe JGDs to reduce the incidence of these devastating conditions. Over the last year over 750 young adults have been screened through the GENEius programme and the Jnetics' clinic has been launched at Barnet Hospital.

About the GENEius Programme
In November 2016, Jnetics launched its flagship GENEius Programme targeted at young Jewish adults. This involves developing and delivering education about JGDs and the importance of screening to Jewish sixth formers, Jewish university students and couples going through the synagogue pre-marriage process.
With the support and endorsement from across all synagogue movements, leaders of the Jewish community and the Jewish press, the GENEius programme aims to change the mindset of the UK Jewish community so that JGD education and screening becomes standard practice as it has been for many years in other Jewish communities abroad.

Main duties and responsibilities
• Use and maintain the charity’s central database (ThankQ) to accurately record, monitor, update and retrieve a wide range of information relating to supporters/donors/volunteers, community fundraising activities, event participation, giving, etc.
• Work with the GENEius project manager and other team members to support the delivery of the GENEius programme, including:
o Processing school participant registrations for screening
o Processing of evaluation forms
o Managing Barnet clinic bookings
o Providing administrative and event preparation support to facilitate professional delivery of the GENEius education and screening sessions.
• Respond to telephone calls and email enquiries, demonstrating ability to replicate the charity’s standard responses to common queries and directing the caller to an alternative member of staff if necessary.
• Collate and distribute community awareness raising/fundraising materials to support charity campaigns e.g. Clinic promotion, Rosh Hashanah campaign etc.
• Work with the ED and other Jnetics staff to help co-ordinate a small portfolio of community fundraising events to maximise donor income e.g. fundraising dinners, fun runs etc.; provide administrative support to organisers/donors/supporters to ensure smooth running of events.
• Offer administrative support to individual first-time fundraisers (e.g. marathon runners / school fundraisers) providing guidance and support to help increase donor involvement and income.
• Maintain ongoing relationships with community donors by help draft and ensuring the prompt delivery of thank you letters and donation receipts following events/one-off donations.
• Keep the Jnetics website updated and help maintain the charity’s social media presence to increase awareness and interest in our activities.
• Provide office management support to monitor stationary, fundraising materials, equipment for screening events and re-order/re-print as needed.
• Undertake any other reasonable duties that are consistent with the skills, abilities and position of this role as directed by Jnetics. Occasional weekend and evening working for events is required.

Person specification (essential unless stated)
Experience
  • Working independently and as part of a team to reach allocated targets and achieve shared goals.
  • Effective project management capability to achieve agreed delivery and outcomes.
  • Proven experience of office administration and event co-ordination- desirable
  • Fundraising support/donor management experience - desirable
Qualifications
  • Educated to a high level
  • Administrative qualifications- desirable
  • Degree educated- desirable
Skills and knowledge
  • Strong oral and written skills to communicate, influence and persuade a diverse range of internal and external stakeholders.
  • Strong time-management and organisational skills with the ability to manage conflicting priorities and to work flexibly as agreed with the line manager.
  • Operational knowledge of Microsoft Office suite (e.g. Word, Excel, PowerPoint, Outlook) and relational databases – able to produce, manipulate and effectively present information to diverse audiences.
  • Understanding of working with the Jewish community / Jewish partner organisations including sensitivities with regards to Shabbat/ observance- desirable
  • Experience of working with a CRM database (ideally ThankQ)- desirable
  • Ability to use social media channels e.g. Facebook and Twitter- desirable
Personal qualities
  • Able to collaborate with others within own and wider teams
  • Ability to work independently and efficiently operating under own initiative
  • Able to work with enthusiasm and creativity to address challenges
  • Able to manage multiple relationships
  • Able to maintain own resilience during times of change
  • Interest in genetics and health issues in the wider Jewish community- desirable 
Other requirements
  • Willing to travel throughout the UK (or as designated) with prior notice to events, meetings and workshops