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PA/Secretary

  • Location: NW London
  • Sector: Administration
  • Salary: From £30,000 (dependent on experience), plus performance related bonus
A very successful business established several years ago in North London with a team of 5, is currently looking for a resilient Temp to Perm PA to support the Managing Director in the daily operation of the business. For this role, we require someone who is comfortable in working in a very busy and sometimes challenging, yet also rewarding environment.
We are looking for someone who is confident and able to multitask efficiently, so that they will enjoy this thoroughly rewarding role. There is lots of opportunity to get involved in all aspects of the business.

Hours per week: Monday to Friday – 9am to 6pm – the office will close 1 hour before Shabbat in the Winter.

Key Responsibilities

Personal Assistant:
• Email management via Outlook
• Daily calendar management
• Meetings management
• Managing documents sent to clients (proof reading)
• Maintaining and updating the in-house database – training will be given
• Collating information from the team to ensure deadlines are reached
• Assisting with ad hoc marketing projects (to include the yearly marketing calendar)
• Arranging company dinner/events
• Personal PA duties for Managing Director
• Provide various levels of project support

Office Management:
• Liaising with suppliers
• Ordering of office supplies
• Annual review of supplier contracts
• Office stock control
• Petty Cash & Sundry Management

Key Skills
• Proven experience as a Personal Assistant – minimum 3 years
• Excellent interpersonal and communication skills both written and verbal
• Knowledge of CRM systems
• Excellent time management skills
• Flexibility and adaptability
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Strong IT skills