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Synagogue Administrator- New North London Synagogue

  • Location: NW London
  • Sector: Administration
  • Salary: £25,000 - £30,000 per annum (commensurate with experience)
NNLS seeks an outstanding Office Administrator to provide extensive support enabling the smooth delivery of the community’s religious, educational, cultural and social action activities, pastoral provision, life-cycle events and other aspects of membership engagement. Exceptional initiative and efficiency, strong inter-personal and communication skills and willingness to work in full alignment with the principles and values of NNLS and Masorti Judaism are essential.

Hours: Full-time (37 hours per week – flexible working considered)
Reports to: Head of Finance and Operations
Liaises with: Various members of the NNLS office team, members of the NNLS rabbinic team, and various key lay leaders
Holidays: 4 weeks per annum (rising to 5 weeks after 5 years’ service) plus public and Bank Holidays, and Jewish holidays when they fall on week days.

Applications to be submitted by full CV and cover letter by Monday 14th May 2018.
Interviews will take place Wednesday 16th – Friday 18th May 2018

About New North London Synagogue:
New North London Synagogue (NNLS) is a thriving Masorti community in North London with a membership in excess of 3,000. It is the largest Masorti synagogue in the UK, and one of the leading congregations of any denomination in the country. Based at its purpose-built premises in Finchley, NNLS sits at the cutting edge of contemporary Jewish life, constantly striving to develop and enhance Judaism for its members, and sharing its values and ideas with wider society.

Purpose of the role:
To provide extensive administrative support enabling the smooth delivery of the synagogue’s religious, educational, cultural and social action activities, pastoral provision, life-cycle events and other aspects of membership engagement. The candidate needs to demonstrate exceptional initiative and efficiency, strong interpersonal and communication skills, and be prepared to work in full alignment with the principles and values of NNLS and Masorti Judaism.

Job Specification:
Key Responsibilities:

• Membership Engagement: Responding to, or referring on all member enquiries received by phone, email or in person; processing all new member applications and resignations; managing various member volunteer rotas; maintaining membership section of NNLS database; managing monthly membership mailings
• Room Booking and Diary Management: Diary entry and arranging room bookings for all services, events, activities and meetings within NNLS’s internal and the site-wide diaries
• Shabbat and Festival Services: Dealing with various logistics required for delivery of weekly Shabbat and of festival services, including Kiddush arrangements, prayer leader and sermon rotas, publications and resources, security guest lists and other miscellaneous tasks; assisting the Head of Finance & Operations with various additional High Holyday-specific tasks
• Events: providing administrative support, as required, to programming staff and volunteers to assist with delivery of events
• Life Cycle Events: liaising with members regarding booking of and various logistics relating baby blessings, aufrufs and weddings
• Bereavements, Burial and Yahrzeits: Sending out bereavement notifications, liaising with bereaved families over shiva arrangements and other immediate practical needs; liaising between members and the Synagogue’s burial scheme regarding all burial scheme membership issues; managing delivery of all annual yahrzeit reminder notifications; maintaining both burial and yahrzeit sections of the NNLS database
• Pastoral Assistance: providing administrative assistance, as required, to members of the rabbinic team and to lay pastoral care team members
• Synagogue Supplies: placing orders for stationery, cleaning and building supplies, catering stocks, and other miscellaneous items
• DBS Applications: administer all non-Education Department DBS applications

Person Specification:

• Experience of working as an administrator within a busy office environment
• Good knowledge of the workings of a synagogue and of the various Jewish life cycle stages
• Strong IT skills (including Word, Outlook and Excel) and some experience of working with CRM databases
• Excellent organisational and communication skills, with an ability to build up wide range of contacts
• Outstanding inter-personal skills, including a positive ‘can-do’ attitude, warm telephone manner, and a patient and calm approach
• Ability to work under pressure; a competent multi-tasker with acute attention to detail
• Prepared to undertake a wide range of tasks, a willingness to be flexible in approach to work, and an ability to work as an integral part of the team

• A wider knowledge and understanding of the UK Jewish community