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PA to Chief Programme Officer and Education Programme Administrator- World ORT

  • Location: Camden Town
  • Sector: Administration
  • Salary: Commensurate with experience
World ORT is the world's largest, non-governmental, Jewish, educational and vocational training organisation. Founded in 1880, today, World ORT is operational is 37 countries, helping around 300,000 students each year through education, training and enabling communities to be economically self-sufficient. Specializing in technology, our mission is to provide communities with the skills and knowledge necessary to cope with the complexities and uncertainties of their environment.

KEY WORK OBJECTIVES:
Education, Programme and IT Department
  • To offer administrative and clerical assistance to the Chief Programme Officer and members of the Coordination and Education Departments
  • Diary management
  • International travel including flights, tickets, hotels and visas for the Chief Programme Officer and members of the Coordination and Education Departments
  • Scheduling meetings for the Chief Programme Officer
  • Answering phones and making calls when required
  • Minute taking in meetings when required
  • Dealing with the post and outgoing correspondence
  • Administration of file management, storage and retrieval
  • Coordination of international seminars and summer schools, including travel, visa, food and all other logistical arrangements
  • Scheduling meetings for the Chief Programme Officer and Head of Education Departments
  • Assist with general enquiries
  • Help in any duties requested by the Head of Department or senior Management of World ORT
  • Hosting meetings
Director General Unit
  • Assisting DG PA and EA with general office duties as and when required.
QUALIFICATIONS, SKILLS AND PERSON SPECIFICATION:
  • To be highly proficient in all Windows applications specifically Outlook, Word, Excel & Powerpoint and other IT applications
  • Excellent communication skills
  • To be highly proficient in both written and spoken English
  • Other spoken languages would be advantageous
  • Previous proven experience in a similar role and an eagerness to be a professional personal assistant and administrator
  • Ability to work flexibly with people of different cultures, languages etc.
  • An eagerness to work in the charity sector
  • The ability to work under pressure
  • To be able to work on each area of responsibility flexibly and within time constraints
  • To work to a high standard at all times
  • To have excellent organisational and administrative skills
  • To work proactively as well as reactively
  • To be willing to work out of office hours as required
  • To ensure that adherence to appropriate confidentiality takes place
  • To understand the responsibilities of working as part of a team by supporting and assisting other colleagues
  • To understand the work & programmes of World ORT
  • To be able to work within an international organisation with both lay leaders & professional staff
  • To participate in other activities of World ORT as required
  • To have high attention to detail and take pride all work
  • To follow protocol with respect to financial procedures
OFFICE ADDRESS
ORT House, 126 Albert Street, London, NW1 7NE
HOURS OF WORK
Office hours are 9.00am – 5.30pm Monday to Thursday and 9.00am - 2.00pm on Fridays.
This role may involve working out of hours and occasional international travel.